Who We Are

Join Our Team

Key Responsibilities

• Strategic Assistance: Perform additional duties and special projects as assigned by the Vice Principal of Athletics.
• Systems & Data Management: Oversee and maintain critical departmental systems, including student registrations, league submissions, athlete contracts, and athletic fee tracking.
• Logistics & Scheduling: Coordinate facility scheduling, transportation routing, and operational logistics for athletic programs, games, and special events.
• Inventory & Resource Stewardship: Manage the ordering, distribution, collection, and tracking of athletic uniforms and equipment, and the organization of dedicated storage facilities.
• Administrative Operations: Support day-to-day operations of the K–12 Athletics Department, ensuring accurate records and documentation for coaches and parent volunteers.
• Coach & Volunteer Onboarding: Facilitate onboarding processes and ongoing administrative support for the coaching staff and volunteer network.
• Departmental Communications: Draft and distribute engaging athletics content—including announcements, newsletters, promotional materials, and social media updates—to celebrate and inform the VCS community.
• Event Coordination: Support the planning, logistics, and on-site execution of hosted athletic tournaments, coach meetings, and parent information sessions.
• Operational Flexibility: Provide on-site support for occasional evening athletic events and weekend tournaments as required.

 Ideal Qualifications

• Understand and support the Mission and Vision of Vancouver Christian School.
• Have an interest in athletics and a desire to support the development of student-athletes and athletic programs. 
• Be relational, service-oriented, and enthusiastic about supporting student-athletes and the broader school community. 
• Demonstrate strong organizational and administrative skills with exceptional attention to detail.
• Be proactive, adaptable, and able to manage multiple priorities in a dynamic environment.
• Possess excellent written and verbal communication skills.
• Demonstrate creativity in developing engaging content for newsletters, social media, and other athletics communications. 
• Work effectively both independently and collaboratively as part of a team.
• Demonstrate confidence using Google Workspace (including Docs, Sheets, Slides, Forms, Drive, and Gmail), spreadsheets, databases, and other digital tools.
• Have experience coordinating projects, events, schedules, or administrative processes.
• Have previous experience in athletics, education, recreation, or administration (preferred).
• Hold a valid driver's license and have access to a vehicle (considered an asset).

Application

• Cover letter
• Resume
• Statement of Faith